Procurement process integrated into SAP

Fully SAP-integrated and SAP-certified solution for purchasing

With xSuite Procurement, holistic P2P workflows can be carried out directly within the SAP system. The solution ensures that document-based processes are automatically mapped throughout SAP. This accelerates and simplifies processes, improves work results and helps to achieve targets more easily. In detail, order confirmations are read out automatically and the data as well as the document image are made available directly in the SAP system in a clear format. Manual entry of data – and thus a potential source of errors – is eliminated, thereby speeding up the data entry step dramatically. Any discrepancies are highlighted in color, allowing them to be seen straight away. Query, change and approval processes can be effectively implemented using workflows, including transparent logging. Finally, the simple and rapid processing of delivery notes right through to posting the goods receipt is a central module to optimize the efficiency of supply chain management. Once again, xSuite Procurement can assist you with this.

Overview of the features in all models (Essentials and Premium): 

• Fully SAP-integrated and SAP-certified solution
• Interfaces (incl. ArchiveLink)
• Workflows
• Test system

Additional features in the Premium package

• Document reading (private cloud or on-premises)
• Delivery notes
• Order confirmation
   

Supported SAP systems and modules

• SAP ERP
• SAP S/4HANA
• SAP S/4HANA Cloud (extended and private edition)
• SAP modules: MM

SAP standard system, tailored to your processes

The solution is fully integrated in SAP and SAP-certified. It is based on SAP standards and expands the range of functions. It also offers flexibility in terms of the design of the workflow steps for mapping the processes in your company – in exactly the way that you need it.

Add-on module for simple, standardized communication with suppliers: The Business Partner Portal

Purchase orders from the SAP system are made available to the supplier automatically via the xSuite Business Partner Portal. The supplier can then create all follow-on documents, such as order confirmations, dispatch notifications, invoices and credit notes, themselves and return them in a standardized way via the portal. All supplier communication is mapped digitally. You can use the Business Partner Portal to publish announcements for all suppliers as well as communicate with suppliers on an individual basis. All documents and information are collected centrally in one place and are available digitally. No information is lost, there are no more media discontinuities and you have complete transparency.

Efficient Processing of Order Confirmations with xSuite Order Confirmation

It's not only with relevant raw materials for production that it matters: You want to ensure that your orders are fulfilled precisely – the correct quantity, on the right date and price, at the appropriate location. When your supplier confirms information that deviates from your order, it's crucial to be able to react quickly. This is where xSuite Order Confirmation supports you by largely automating the processing of order confirmations. Incoming order confirmations are automatically captured, and the data along with the document image are made available directly within the SAP system in a clear manner. The laborious manual typing – and thus a potential source of errors – is eliminated, significantly expediting the data entry process. Deviations are highlighted in color and are immediately noticeable, greatly reducing the response time to such situations.

The xSuite Order Confirmation solution is part of the xSuite Procurement Premium package, which enables you to digitize, simplify, and automate your procurement processes – both internally and externally with your suppliers.