Software for digital incoming invoice processing in SAP with edoc

xSuite Invoice

Fully SAP-integrated solution for automated incoming invoice processing

xSuite Invoice is the market-leading solution for processing all incoming invoices in SAP, whether they are in paper, e-mail, PDF, EDI or XML format etc. Just a few simple steps and the verification process is optimally tailored to your company requirements. Both invoices without an order reference (FI) and invoices with an SAP order reference (MM) are supported. The public sector modules SAP PSM and SAP PSCD can also be incorporated via native integration. In addition to individual verification sequences, xSuite Invoice also provides the option of item-specific approval of invoices. This enables you to speed up your processes by an average of 50%.

An overview of the main features:

Intelligent account assignment suggestions based on machine learning
Automatic three-way matching
Measurement of compliance with KPIs with the Process Analyzer
Access via SAP GUI, SAP Fiori or web client from xSuite
Clear display of the document image for the invoice data in SAP
Simple processing of recurring postings
Verification and approval processes with as many levels as needed, incl. dual control principle
Role-based approval table
Item-specific approval
Tolerance customizing for MM documents
Central incoming invoice book
Process overview in the cockpit
Integrated supplier communication incl. e-mail templates
Audit-proof workflow log

Holistic process – 100% digital

xSuite Invoice contains all components for the effective digital processing of incoming invoices: Using the document capture feature in xSuite, you can scan your invoice documents and automatically read out all relevant information. The data read out is checked for plausibility with SAP master and transactional data to ensure high recognition quality. An interface transfers the images of the invoices and invoice data to SAP and also checks it for completeness. Invoice images are archived in an audit-proof manner via SAP ArchiveLink or CMIS. The verification and approval process for parked or posted documents is initiated automatically in Invoice.

We were won over by the integration of xSuite with SAP over the entire Purchase-to-Pay process.

Edgar Brettnacher, project manager at Fissler GmbH

The following SAP systems and modules are supported by xSuite Invoice:

SAP ERP
SAP S/4HANA
SAP S/4HANA Cloud (extended and private edition)
SAP modules: FI, MM, PSCD, PSM
SAP S/4HANA Cloud

Requirements-based application for better usability

Various different people and departments are involved in checking, approving and processing invoices – from Purchasing, Accounting and the specialist departments. Each user can therefore choose the best access method for them: A clear web application is available for carrying out verification even without logging into SAP. Cost center managers can quickly and easily approve invoices in the Fiori app on their smartphone, benefiting from the extremely broad range of functions, detailed evaluation options and direct access to the SAP transaction in the SAP GUI.

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The heart of the matter: digital document management

Your documents need a home – and this shouldn’t be a filing cabinet. We make them available for you digitally, either in the cloud, on-premises or as a hybrid solution. Your documents are organized in such a way that you and your employees can find and access the exact information you need at any time and from any location. This is ensured by the integrated archiving option, which will keep your files firmly in line!

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