Fully SAP-integrated solution for automated incoming invoice processing
xSuite Invoice is the market-leading solution for processing all incoming invoices in SAP, whether they are in paper, e-mail, PDF, EDI or XML format etc. Just a few simple steps and the verification process is optimally tailored to your company requirements. Both invoices without an order reference (FI) and invoices with an SAP order reference (MM) are supported. The public sector modules SAP PSM and SAP PSCD can also be incorporated via native integration. In addition to individual verification sequences, xSuite Invoice also provides the option of item-specific approval of invoices. This enables you to speed up your processes by an average of 50%.
An overview of the main features:
- Intelligent account assignment suggestions based on machine learning
- Automatic three-way matching
- Measurement of compliance with KPIs with the Process Analyzer
- Access via SAP GUI, SAP Fiori or web client from xSuite
- Clear display of the document image for the invoice data in SAP
- Simple processing of recurring postings
- Verification and approval processes with as many levels as needed, incl. dual control principle
- Role-based approval table
- Item-specific approval
- Tolerance customizing for MM documents
- Central incoming invoice book
- Process overview in the cockpit
- Integrated supplier communication incl. e-mail templates
- Audit-proof workflow log
Holistic process – 100% digital
xSuite Invoice contains all components for the effective digital processing of incoming invoices: Using the document capture feature in xSuite, you can scan your invoice documents and automatically read out all relevant information. The data read out is checked for plausibility with SAP master and transactional data to ensure high recognition quality. An interface transfers the images of the invoices and invoice data to SAP and also checks it for completeness. Invoice images are archived in an audit-proof manner via SAP ArchiveLink or CMIS. The verification and approval process for parked or posted documents is initiated automatically in Invoice.
We were won over by the integration of xSuite with SAP over the entire Purchase-to-Pay process.
Edgar Brettnacher, project manager at Fissler GmbH
Requirements-based application for better usability
Various different people and departments are involved in checking, approving and processing invoices – from Purchasing, Accounting and the specialist departments. Each user can therefore choose the best access method for them: A clear web application is available for carrying out verification even without logging into SAP. Cost center managers can quickly and easily approve invoices in the Fiori app on their smartphone, benefiting from the extremely broad range of functions, detailed evaluation options and direct access to the SAP transaction in the SAP GUI.
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