Software for digital order confirmations
- Automated receipt of order confirmations
- Processing and data extraction of order details
- Digital verification of order confirmations
Why choose digital order confirmations?
More automation, fewer errors.
Faster processing times and increased transparency.
Free personnel from routine manual tasks.
Another step toward fully digitizing the purchase-to-pay process.
Software for electronic order confirmation management
With edoc order confirmation, you can manage your incoming order confirmations entirely digitally, ensuring full transparency for all parties involved. Incoming order confirmations are automatically captured, and the data is clearly displayed in your system. This eliminates the need for tedious manual entry—a common source of errors—dramatically speeding up the process..
edoc order confirmation provides the following features:
- Automated receipt of order confirmations via e-mail
- Order data is compared with confirmation details
- Order data extraction and matching with master data
- Display of the order confirmation in the entry screen complete with document preview
- Workflow-supported review and approval process
- Central dashboard for a comprehensive overview of all active tasks and activities
- Web-based access possible at any time and from anywhere
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Key features of the order confirmation software
Automated processing of incoming order confirmations
Order confirmations, typically received as PDF documents via email, are automatically processed in edoc order confirmation. Relevant order data is extracted and matched with the master data stored in the system. The extracted data is displayed in a clear, structured entry screen, while the corresponding order confirmation document is presented in a visual document view for easy reference.
Order Data Comparison with the Purchase Order
The header and line-item data from the order confirmation are matched against the purchase order data stored in the system. Any discrepancies or incorrect items are clearly listed for review. If the order data does not align with the purchase order, the order confirmation can be rejected.
Workflow-supported review and approval process
Order confirmations are routed to the appropriate department through a workflow, where they are reviewed and approved. Once the process is complete, a "checked" status is assigned to indicate successful verification and release. User groups can be imported and activated or deactivated to flexibly adjust access rights, ensuring precise and efficient management of user permissions.
Central dashboard for an overview of all active tasks
All incoming order confirmations are organized as tasks in the central edoc Workplace dashboard, enabling structured and efficient processing. With web-based access, users can monitor and handle activities anytime, anywhere. The central dashboard provides a comprehensive overview of all active tasks and processes, allowing quick and easy access to all relevant information.
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