Contract management software for handling contractual deadlines
- Easy management of contracts and deadlines
- Automated deadline management with reminder notifications
- Flexible filing structures
Manage contracts with edoc contract
Quickly and easily process and manage contracts
Centralized storage and access to all contracts
View tasks and deadlines at a glance
Transparent collaboration across departments
Contract Management Software - Never miss a deadline again
edoc contract is an extension for d.velop documents, providing an efficient solution for your contract management needs. This software integrates seamlessly into your existing ECM system, offering comprehensive task and deadline management to prevent unexpected contract due dates.
With edoc contract's task and deadline management, you gain an optimal overview of all your contracts. You can define individual tasks, deadlines, and resubmissions, such as notice periods or guarantee reminders. Automated email reminders with task descriptions ensure no important deadlines are missed. The reminder overview lets you see all pending and completed tasks and make individual adjustments as needed.
Contract documents can be stored in flexible structures, ranging from simple contract files to complex file structures with multiple documents and attachments. This allows for a targeted summary of all contract-related documents, information, and activities. The included templates can be customized to fit your specific needs.
A robust authorization concept controls functional options and access permissions. Well-defined processes within contract management ensure new contract documents are automatically assigned to specific cases.
Security and integration are guaranteed throughout. edoc contract makes your contract management transparent, efficient, and user-friendly.
Digital contract management includes the following basic functions:
- Simple management of contracts and deadlines
- Secure storage in long-term stable formats
- Automated reminder functions providing an overview on relevant reminder dates
- Permission control for reminders with read or write permission
- Simple and intuitive operation
- Simple contract control
- Management of access rights
- Simple configuration and customization
The perfect addition to d.velop documents
edoc contract helps you organize important information about contracts, terms and deadlines in d.velop documents in a more clearly structured way. Using barcode-oriented contract cover sheets, combined with an accompanying scanning scenario, paper-based original documents can also be digitalized efficiently. All authorised employees have transparent and location-indepdent access to important data and the related documents and correspondence. Since edoc contract integrates seamlessly into the familiar d.velop application, you can use all your usual d.velop functions.
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Functions that simplify management
Customized or standardized reminders – it’s your choice
In the edoc contract, automated deadline management organizes which reminder function is sent by e-mail to an individual, several people or groups. People and groups can also be combined.
Different reminders can be created for all contract documents or contract annex documents. These can be selected on a contract-specific basis, for example, notice periods, guarantee reminders etc., however, they can also be general reminders about tasks or follow-up actions. The reminders are sent to the responsible people by e-mail to their personal inbox. From this message, it is possible to open the associated contract document directly from d.velop documents.
When using the edoc contract, the contract filing structure can be freely defined according to customer-specific requirements. This can include both simple scenarios with only one type of contract document or more complex file structures for individual contracts and framework contracts. In this way, all contract-based documents, information and activities are summarized in a targeted manner. Contracts can be managed based on general and customer-specific master data. Checking and approval processes for the documents are supported by the standard functions of d.velop documents.
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