Contract management software for handling contractual deadlines
- Easy contracts management
- Task and deadline tracking for all contract documents
- AI-powered contract filing
Manage contracts with edoc contract
Manage contracts quickly and efficiently
Centralized storage and access to all contracts and related documents
View tasks and deadlines at a glance
Transparent collaboration across departments
Contract Management Software - never miss a deadline again
edoc contract is an efficient solution for your contract management needs. It is deeply integrated with d.velop documents and can also be used seamlessly alongside other ECM systems, offering comprehensive task and deadline management to prevent unexpected contract due dates.
A central dashboard gives you full visibility into all tasks, deadlines, and follow-ups. The contract overview provides a clear snapshot of your entire contract portfolio, allowing you to identify critical dates—such as notice periods, renewals, or warranty expirations—early on. Automated email reminders ensure that no important deadlines are missed. In the reminder overview, you can see all pending and completed tasks and adjust them individually as needed.
Thanks to integration with your existing document archive, contract documents can be organized using flexible filing structures — from simple contract folders to complex files with multiple documents and attachments. All contract-related documents, information, and activities are consolidated in one central location. Included templates can be customized to meet your specific requirements.
A role-based permission concept controls who can view or edit specific content. New contract documents are automatically assigned to the appropriate processes, including related tasks. This creates clear, reliable workflows without additional manual effort.
With edoc contract, contract management becomes transparent, secure, and efficient—while remaining intuitive and user-friendly.
Digital contract management includes the following basic functions:
- Simple management of contracts and deadlines
- A centralized overview of all contracts
- Secure storage in long-term stable formats
- Automated reminder functions providing an overview on relevant reminder dates
- Permission control for reminders with read or write permission
- Simple and intuitive user experience
- Simple contract control
- Management of user access rights
- AI-powered contract filing and storage
- Flexible configuration and customization
The perfect addition to d.velop documents
edoc contract makes contract management within d.velop documents more structured and transparent. Terms, deadlines, and other key contract information are structured logically and easy to find. Authorized employees have secure, location-independent access to all relevant data, as well as associated documents and correspondence.
The solution integrates seamlessly into your familiar d.velop environment. All standard features — such as access via d.velop pilot or secure document sharing — remain fully available. The tight integration between both systems ensures that users experience them as a single, cohesive solution, enabling efficient, consistent, and location-independent contract management.
Still receiving contracts on paper? Paper-based contracts can also be digitized with minimal effort. Using barcode-based contract cover sheets in combination with a corresponding scanning workflow, even original paper documents can be efficiently converted into digital form. The cover sheets also support structured filing of the physical originals, creating a seamless end-to-end process that incorporates both digital and paper documents.
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Features that simplify contract management
Standardized or customized reminders – the choice is yours
edoc contract provides automated deadline management that can be flexibly tailored to your needs. Reminders can be sent via email to individual users, entire teams, or a combination of both. Each notification includes a direct link to the contract, allowing immediate access to the relevant document.
Multiple reminders can be created for each contract file, including related documents and attachments. These reminders can be contract-specific — such as for notice periods or warranty dates — or used for general tasks and follow-ups. With reminder templates, you can even model complete review and approval workflows.
You can organize your contracts to fit your specific needs. Whether you prefer a simple structure with only a few document types or complex file structures for individual contracts and master agreements, edoc contract supports clear and consistent organization of all contract-related information, documents, and activities. Contracts can be managed using standard or custom-defined master data. Review and approval processes are supported by the built-in capabilities of your content repository.
Frequently Asked Questions
All types of contracts can be managed, including employment contracts, loan agreements, service agreements, purchase contracts, lease agreements, brokerage agreements, rental contracts, mobile service agreements, software maintenance contracts, work contracts, and many more.
Yes. Contract deadlines, terms, and renewals are monitored in edoc contract through various reminders. The software includes an automatic reminder function that sends email notifications to individuals, groups, or contact lists, ensuring deadlines are met and handled on time.
Users can also add notes to reminders, select or change recipients, and even receive notifications when a reminder has been completed.
Yes. In the contract overview, contracts can be categorized, filtered, sorted, and grouped according to different criteria. This allows you to organize and search contracts quickly and efficiently, based on your preferences.
Your personal dashboard provides a complete overview of all contracts and deadlines (including upcoming and due reminders). This is very useful if you’re managing a large number of reminders and need visibility into pending and completed tasks.
The reminder overview gives you full control, with options to filter by open or completed reminders, recipients, or recipient groups. You can also assign priority levels to reminders, helping you organize them by importance. This allows you to sort reminders by priority, contract expiration, or any other date.
Whether you prefer to receive a notification after the reminder date has passed or a proactive reminder before it’s due, you’ll never miss an important deadline.
Yes. Digital signature processes can be integrated into the overall workflow using ECM tools.
edoc contract extends the task and deadline management capabilities of d.velop documents. Interfaces to subsystems such as ERP, CRM, or HR master data can be integrated via value sets in d.velop documents.
Yes. The software integrates seamlessly with existing email environments, including Microsoft 365.
Automatic reminders are sent via email directly to the responsible users’ inboxes. Notifications are optimized for proper display in a variety of email clients, including Microsoft and Apple, as well as browser-based apps. From the email notification, the related contract document can be opened directly in the ECM system.
Yes. Compliance, data protection, and security certifications are ensured as part of the overall ECM process. These are documented as part of formal procedural documentation.
Comprehensive service packages are available for the initial implementation, which include detailed descriptions of functionality as well as employee training.
Yes. A user manual for edoc contract is available in the edoc Docs Center. An administration manual is also provided.
Before performing administrative tasks, we recommend attending edoc’s administration training. This helps you understand the required tasks more quickly and ensures the administration manual can be used more effectively.
Yes. Release notes for edoc contract — as well as for all other edoc software products — are published in the edoc Docs Center with each new release. They can be accessed there at any time.
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