Contract management software for handling contractual deadlines
- Easy management of contracts and deadlines
- Automated deadline management with reminder notifications
- Flexible filing structures
Manage contracts with edoc contract
Quickly and easily process and manage contracts
Centralized storage and access to all contracts
View tasks and deadlines at a glance
Transparent collaboration across departments
Contract Management Software - Never miss a deadline again
edoc contract is an extension for d.velop documents, providing an efficient solution for your contract management needs. This software integrates seamlessly into your existing ECM system, offering comprehensive task and deadline management to prevent unexpected contract due dates.
With edoc contract's task and deadline management, you gain an optimal overview of all your contracts. You can define individual tasks, deadlines, and resubmissions, such as notice periods or guarantee reminders. Automated email reminders with task descriptions ensure no important deadlines are missed. The reminder overview lets you see all pending and completed tasks and make individual adjustments as needed.
Contract documents can be stored in flexible structures, ranging from simple contract files to complex file structures with multiple documents and attachments. This allows for a targeted summary of all contract-related documents, information, and activities. The included templates can be customized to fit your specific needs.
A robust authorization concept controls functional options and access permissions. Well-defined processes within contract management ensure new contract documents are automatically assigned to specific cases.
Security and integration are guaranteed throughout. edoc contract makes your contract management transparent, efficient, and user-friendly.
Digital contract management includes the following basic functions:
- Simple management of contracts and deadlines
- Secure storage in long-term stable formats
- Automated reminder functions providing an overview on relevant reminder dates
- Permission control for reminders with read or write permission
- Simple and intuitive operation
- Simple contract control
- Management of access rights
- Simple configuration and customization
The perfect addition to d.velop documents
edoc contract helps you organize important information about contracts, terms and deadlines in d.velop documents in a more clearly structured way. Using barcode-oriented contract cover sheets, combined with an accompanying scanning scenario, paper-based original documents can also be digitalized efficiently. All authorised employees have transparent and location-indepdent access to important data and the related documents and correspondence. Since edoc contract integrates seamlessly into the familiar d.velop application, you can use all your usual d.velop functions.
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Functions that simplify management
Customized or standardized reminders – it’s your choice
In the edoc contract, automated deadline management organizes which reminder function is sent by e-mail to an individual, several people or groups. People and groups can also be combined.
Different reminders can be created for all contract documents or contract annex documents. These can be selected on a contract-specific basis, for example, notice periods, guarantee reminders etc., however, they can also be general reminders about tasks or follow-up actions. The reminders are sent to the responsible people by e-mail to their personal inbox. From this message, it is possible to open the associated contract document directly from d.velop documents.
When using the edoc contract, the contract filing structure can be freely defined according to customer-specific requirements. This can include both simple scenarios with only one type of contract document or more complex file structures for individual contracts and framework contracts. In this way, all contract-based documents, information and activities are summarized in a targeted manner. Contracts can be managed based on general and customer-specific master data. Checking and approval processes for the documents are supported by the standard functions of d.velop documents.
More Functions that will blow your mind
Frequently Asked Questions
All types of contracts can be managed, including employment contracts, loan agreements, service agreements, purchase contracts, lease agreements, brokerage agreements, rental contracts, mobile service agreements, software maintenance contracts, work contracts, and many more.
Yes. Contract deadlines, terms, and renewals are monitored in edoc contract through various reminders. The software includes an automatic reminder function that sends email notifications to individuals, groups, or contact lists, ensuring deadlines are met and handled on time.
Users can also add notes to reminders, select or change recipients, and even receive notifications when a reminder has been completed.
Yes. In the contract overview, contracts can be categorized, filtered, sorted, and grouped according to different criteria. This allows you to organize and search contracts quickly and efficiently, based on your preferences.
Your personal dashboard provides a complete overview of all contracts and deadlines (including upcoming and due reminders). This is very useful if you’re managing a large number of reminders and need visibility into pending and completed tasks.
The reminder overview gives you full control, with options to filter by open or completed reminders, recipients, or recipient groups. You can also assign priority levels to reminders, helping you organize them by importance. This allows you to sort reminders by priority, contract expiration, or any other date.
Whether you prefer to receive a notification after the reminder date has passed or a proactive reminder before it’s due, you’ll never miss an important deadline.
Yes. Digital signature processes can be integrated into the overall workflow using ECM tools.
edoc contract extends the task and deadline management capabilities of d.velop documents. Interfaces to subsystems such as ERP, CRM, or HR master data can be integrated via value sets in d.velop documents.
Yes. The software integrates seamlessly with existing email environments, including Microsoft 365.
Automatic reminders are sent via email directly to the responsible users’ inboxes. Notifications are optimized for proper display in a variety of email clients, including Microsoft and Apple, as well as browser-based apps. From the email notification, the related contract document can be opened directly in the ECM system.
Yes. Compliance, data protection, and security certifications are ensured as part of the overall ECM process. These are documented as part of formal procedural documentation.
Comprehensive service packages are available for the initial implementation, which include detailed descriptions of functionality as well as employee training.
Yes. A user manual for edoc contract is available in the edoc Docs Center. An administration manual is also provided.
Before performing administrative tasks, we recommend attending edoc’s administration training. This helps you understand the required tasks more quickly and ensures the administration manual can be used more effectively.
Yes. Release notes for edoc contract — as well as for all other edoc software products — are published in the edoc Docs Center with each new release. They can be accessed there at any time.
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