Digital order confirmation
- Automated processing of incoming order confirmations
- Match order details with incoming confirmations
- Minimize manual checks and save time
Digital order confirmation - simple, efficient, electronic
Digital order confirmations ensure that orders are recorded and processed correctly. With automated systems you can confirm orders in real time, resulting in a faster and more reliable supply chain. Electronic order confirmations are an important part of the Puchase-to-Pay process and make data management and analysis much easier. By reducing the risk of errors, speeding up the process, creating more transparency and saving costs, digital order confirmation is an easy way to optimize your business operations.
You and your company are optimally prepared for the constantly changing requirements of the digital world. We will accompany you on the way to a fast, secure and efficient process
Benefits of electronic order confirmations
By implementing digital order confirmations, companies not only benefit from greater efficiency, but also from better traceability and transparency of their orders. This is an essential step for any company that wants to modernize and automate its procurement processes.
More key features:
- Automated processing of incoming order confirmations
- Automatic comparison of order confirmation and order
- Workflow-supported checking and approval process
- Complete control over all processes at all times
- Less need for manual checking of order confirmations against orders
- Increased process speed and continuous transparency
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The software behind it all: edoc order confirmation
More automation, fewer errors. With edoc order confirmation, you can manage incoming order confirmations entirely digitally and with full transparency. Incoming confirmations are captured automatically, with the header and line-item data compared against the purchase order to instantly identify discrepancies. This enables you to respond quickly if a supplier sends an order confirmation that deviates from the original order.
E-Procurement software for SAP
Make sure your orders are fulfilled correctly – the right quantity must be delivered to the right place on the right date and for the right price. If your supplier confirms dates that differ from your order, you need to be able to respond quickly. The xSuite solution enables you to do this by automating most of the order confirmation processing workflow.
There are great challenges ahead. But we will be by your side as an experienced partner. Our dedicated and knowledgeable consultants will personally advise you on the best solution, support you throughout the process and train your employees. Our aim is to produce an impressive result and have fun along the way!
Frequently Asked Questions
Order confirmations are identified and interpreted using AI-powered document recognition, allowing all necessary data to be extracted. These data are then matched against your master data and checked for discrepancies with the purchase order. The system also automatically detects whether the confirmation relates to a partial order.
The interface is designed to be clean and modern. Users are visually guided to any discrepancies, and the current status of an order confirmation can be viewed at any time.
Yes. Standardized interfaces such as IMAP and MS Graph are available for email inboxes. Supplier portals can also be connected as a project-specific solution.
Yes. The solution is fully GDPR-compliant and audit-proof. All processes are logged in a workflow protocol (PDF/PDF-A), and both the documents and the protocol are archived in a digital document management system with audit security.
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