Professional software for the digital procurement workflow
With edoc procurement your internal procurement and ordering processes are completely digital and transparent. The functions cover the entire procurement process. From the initial notification of requirements to confirmation of receipt of the goods, you can track the status of a process in real time. The main feature is flexible workflow management, with which company-specific workflows can also be mapped in no time at all.
edoc procurement provides the following features:
- Uniform, digital procurement processes
- Customized, automated workflow definitions
- Web-based access anytime from any location
- Transfer of an audit-proof workflow log to the ECM system
- Central dashboard giving an overview of all active activities, which can be filtered by workflow or user
- Individually configurable notification function via e-mail
- Central authorization control including single sign-on
edoc procurement maps the requirements and purchasing process completely digitally. There is also a simple solution in combination with your ERP system for mapping your purchasing processes individually.
Most important features of the procurement software
Efficient application process
Every company has individual requirement processes and request types - with edoc procurement you can manage these processes digitally and flexibly. A requisition can be created with just a few details and then forwarded into approval processes. If required, individually configured workflow steps can be implemented for the request creation process, confirmation of goods receipt and receipt of the goods.
Definition of individual requirement types
Depending on the type of requisition, it is possible to start standardized requirement types (e.g. office supplies, services, training, technology and software) and quickly add, change and manage your own requirement types. You can also customize your procurement process with your own requirement types.
Central dashboard with an overview of all active requests or individual user dashboards
All important details of your process tasks are shown in a tabular overview. The central dashboard also shows the status of the purchase requisitions. All employees involved in the purchasing process maintain an overview of the requisitions and orders.
E-mail notifications
Employees involved in the approval, ordering or incoming goods process are kept up to date on each approval and ordering step by e-mail.
Export to any ERP system
edoc procurement provides an export interface to support all ERP systems for data transfer provided they have a data import/export or an online database interface. A workflow log is automatically created and archived in your ECM system at the end of the workflow, including a detailed list of all available information. The workflow data can be accessed from the ERP system at any time.
Approval of requisitions - standardized or individually configurable
A purchase requisition is started directly via a requisition form. The form only requires a few details, e.g. type of requirement, desired date and reason for the request, to initiate the application process. The purchase requisition can then simply be approved manually or forwarded to a multi-stage release process that can be individually adapted to your approval rules. As soon as all shopping cart items have been approved, an order can be automatically transferred to a third-party system, such as an ERP or ordering system. If required, you can implement your own workflow steps.
edoc procurement provides ready-made and standardized ERP integrations for:
- Microsoft Dynamics FO & BC
- Microsoft Dynamics NAV
- Microsoft Dynamics 365
- Infor COM
- Every ERP system except SAP
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