Digital contract management
- Efficiently manage all aspects of your contracts
- Task and deadline management across all contract documents
- AI-powered contract filing
What is digital contract management?
Digital contract management covers the management of contracts and all related information —from creation and negotiation to approval, execution, archiving, and analysis. All documents and data are stored in digital contract files, making day-to-day work easier, increasing transparency, and enabling seamless tracking of every process.
A core element of digital contract management is task and deadline tracking. Tasks, deadlines, and reminders can be created for each contract document or attachment — for example, notice periods, warranty reminders, or internal follow-ups. These are displayed in a clear, centralized dashboard within the software. There’s no need to spend time searching for documents or upcoming tasks, as all relevant information is immediately visible and directly accessible. The system also sends timely reminders for obligations, deadlines, and appointments, ensuring that critical dates throughout the entire contract lifecycle are never missed.
Beyond efficiency, transparency, and compliance, digital contract management frees up time for value-adding work. Modern solutions support intelligent features such as AI-powered filing, which significantly speeds up the classification and organization of contract documents. Getting started with digital contract management is often easier than expected. With a clear strategy and the right partner, you can implement a solution that reduces manual effort, minimizes risk, and sustainably improves the way you manage contracts.
Are you still not managing your contracts digitally? What are you waiting for?
| 10 % of contractscannot be found after filing. |
 | 40 % of the contract valueis not attained. |
| 5.900 € is the costof concluding a contract. |
What are the advantages of digital contract management?
Digital contract management is essential for companies looking to streamline their contract processes and reduce legal risks. It offers numerous benefits that enhance both efficiency and security in contract management:
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Instant access to digital contracts
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No missed deadlines
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Enjoy an intuitive and straightforward contract management system
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Manage deadlines effortlessly with automatic resubmission functions
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Benefit from an automated reminder system that keeps everything on track
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Steps of efficient contract management
Contract Creation
New contracts are either drafted in-house or received from contractual partners for evaluation. Each contract’s content is meticulously analyzed, and necessary adjustments are made to ensure compliance with all relevant legal and business requirements. The goal is to produce a legally sound contract that is satisfactory to both parties.
Review of Contracts
The content and framework of each contract are rigorously reviewed. This involves examining the contract clauses, ensuring adherence to legal regulations and internal guidelines, and identifying potential risks. The objective is to ensure that the contract does not contain any unfavorable terms and serves the best interests of the company.
Task and Deadline Management
Specific tasks and deadlines are extracted from the key information within the contracts. These tasks might include reviewing the contract's content, finalizing the contract document, or monitoring deadlines. Effective management of these tasks and deadlines is essential to ensure that all contractual obligations are fulfilled on time.
Archiving
Contract documents are systematically stored in the company's system, organized in various structures according to the company's requirements. Proper archiving facilitates easy retrieval and ensures that all contract-related information is preserved accurately and securely.
Managing Contracts
Contracts need to be managed throughout their entire duration. An efficient contract management system ensures that all contracts are kept current and properly overseen, minimizing legal and business risks.
There are great challenges ahead. But we will be by your side as an experienced partner. Our dedicated and knowledgeable consultants will personally advise you on the best solution, support you throughout the process and train your employees. Our aim is to produce an impressive result and have fun along the way!
The software behind: edoc contract
Our digital contract management is based on the software edoc contract. It draws on experience from a large number of successful projects in the field of contract management. Whether you prefer cloud, on-premises, or hybrid solutions, edoc contract delivers transparency, efficiency, and user-friendliness. Choose edoc contract today for seamless contract management.
Frequently Asked Questions
All types of contracts can be managed, including employment contracts, loan agreements, service agreements, purchase contracts, lease agreements, brokerage agreements, rental contracts, mobile service agreements, software maintenance contracts, work contracts, and many more.
Yes. Contract deadlines, terms, and renewals are monitored in edoc contract through various reminders. The software includes an automatic reminder function that sends email notifications to individuals, groups, or contact lists, ensuring deadlines are met and handled on time.
Users can also add notes to reminders, select or change recipients, and even receive notifications when a reminder has been completed.
Your personal dashboard provides a complete overview of all contracts and deadlines (including upcoming and due reminders). This is very useful if you’re managing a large number of reminders and need visibility into pending and completed tasks.
The reminder overview gives you full control, with options to filter by open or completed reminders, recipients, or recipient groups. You can also assign priority levels to reminders, helping you organize them by importance. This allows you to sort reminders by priority, contract expiration, or any other date.
Whether you prefer to receive a notification after the reminder date has passed or a proactive reminder before it’s due, you’ll never miss an important deadline.
Yes. Digital signature processes can be integrated into the overall workflow using ECM tools.
Yes. Compliance, data protection, and security certifications are ensured as part of the overall ECM process. These are documented as part of formal procedural documentation.
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