Digital personnel files integrated into SAP ERP

d.velop personnel file for SAP ERP

Take advantage of extensive ECM functions directly in SAP HCM!

  • An overview of all personnel documents at all times
  • Access to personnel master data management via SAP
  • Optimum access to information for the HR department
  • Storage of documents using drag & drop
  • Integration of Office documents
  • Management of personnel documents
  • Export of documents and sending via e-mail
  • Cross-file report for document search

d.velop personnel file for SAP ERP is a functional enhancement of your existing SAP HCM system. Using this standard software solution, all documents in a personnel file, from the contract to sick certificates are stored in a structured way and are also a native component of the SAP work environment. The documents stored within the SAP personnel file are summarized in a clear hierarchical folder structure with registers and sub-registers, and shown clearly in the SAP GUI. 

All documents are archived in an audit-proof manner and managed in accordance with the prescribed retention periods via the SAP ArchiveLink interface. This ensures that all information in the SAP HCM system is immediately available to all authorized employees.


The following functions can be used to store documents directly in the register structure with d.velop personnel file for SAP ERP :

  • Drag & drop
  • Barcode
  • Scanning directly from SAP GUI*
  • Use of Office templates*

* extra licensing required

 

Having edoc as your partner means taking the easy route to audit-proof archiving of all documents with reliable and convenient decentralized access. Smart efficiency for flexible working in the 21st century.

Say goodbye to time-consuming searches for files, registers and documents

 

The employees in your personnel office can use d.velop personnel file for SAP to access the files, registers and documents they need, either straight from the applicable SAP transactions (PA10, PA20) or via their own search transaction (/DVELOP/PER and /DVELOP/PER_SEARCH).
Depending on the user's preferences, the information found in this way can then be displayed via an in-place display or in the view set in the standard Archivelink customizing.

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An overview of additional functions

  • Document management
    • Reassign 
    • Rename 
    • Delete 
  • “Customer functions” and “User exits” button for customized functions such as: 
    • “Check required documents” 
    • “Jump to the Fiori app” 
    • “Start WorkFlow” 
    • “Create registers or structures” 
  • Export individual/several documents, registers or complete files 
  • Send by e-mail / export file 
  • Log transactions 
  • Logging of the actions in the personnel file (deactived by default)

Customizing ensures all requirements are met

Using Customizing in SAP ERP, the register structures can be adapted and expanded to suit your particular requirements. Special authorizations are provided for change actions, such as moving documents within the personnel files and also within the register structures, renaming documents and changing document properties (e.g. changing the document date). These user actions are of course recorded in a log book.

We are confident that we have chosen the right partner in edoc due to its experience of SAP integration.

Kurt Rentschler, Head of IT at MEVA Schalungs-Systems GmbH

What is not standard is made standard

 

The edoc range includes a wide range of standard solutions. For any other workflow, we will develop a suitable customized solution based on edoc automate.

 

Solutions as unique as our customers: edoc automate